In keeping with our commitment to protecting your privacy and in light of the General Data Protection Regulations (GDPR), this statement will inform you of the data protection practices of The Pelvic Floor Society (TPFS). The policy sets out to describe how TPFS will use your personal data so we are transparent with you and you feel you are in control of your personal information. In the event of Brexit taking place within this period, the Information Commissioners Office (ICO) have instructed that the regulations will remain the same regardless of a deal or no deal scenario within UK law.
The Pelvic Floor Society
Working to Improve Outcomes
Who are we?
For the purposes of the EU General Data Protection Regulations (GDPR) the controller of your personal data is TPFS. The Chair of TPFS has appointed the Membership Secretary as the data protection officer for all personal information held by TPFS.
What information do we hold?
In relation to any persons visiting our website no personal information is recorded or obtained during this process.
We will collect information from you when you become a member of TPFS. The personal data that we hold on you may include;
- Your name and home address
- Your date of birth
- Your qualifications
- Your work address
- Your telephone number
- Your email address
- Application form
- Your Curriculum Vitae
Why gather the information we obtain
We need to know your basic personal data in order to be able to communicate with you and where necessary to provide you with updates and information.
We will only collect any personal data from you that we need in order to carry out the following service for you;
- To enable members to be part of TPFS
- To contact members regarding training, courses, conferences and any national issues
We only store and process your personal data on the basis of our legitimate interests.
Up to 2019, Members’ personal information has been captured by way of a hard copy application form (and CV). The Membership Secretary has retained the hard copies in a locked and secure location and will add your name, email address and place of work of an individual to an electronic database spreadsheet.
From June 2019, all new members’ personal information has been captured by electronic membership registration. There are appropriate security measures in place to prevent your personal data from being accidentally or deliberately compromised. As we phase out hard copy application, existing members will be asked to renew their membership electronically. When registered, all previously held hard copy application paperwork will be destroyed. An electronic database spreadsheet, as described above, will continue to be maintained and used by the membership secretary.
The ACPGBI secretary will be informed of your new membership status by email. Only your name and contact email address will be shared with the ACPGBI. The Secretary of the ACPGBI may also receive an electronic copy of the current members’ database held by the Membership Secretary for the purpose of administrating a vote for positions across the membership.
We will never sell or share your personal information with organisations so that they can contact you for any marketing activities. We will retain your information for the period of membership. You have the right to request a copy of any information we hold about you and to have that information amended, updated or removed if it is incorrect. You have the right to withdraw consent at any time, to request to have your individual data deleted from our records. To request a copy of your personal information we hold, contact us by:
Email: ‘Privacy Notice for the attention of the Membership Secretary of TPFS’ – via email@example.com
The ACPGBI is also the contact for any professional body who wishes to scrutinise the data control and process within the society.
If requests from third party organisations wish to engage with the membership no information or email addresses will be shared.
Messages should be forwarded to the Membership Secretary from such approaches so that members can engage or remain anonymous